October 10, 2002

Members Present: Mrs. Coleman, Mr. Davis, Mrs. Horton, Mrs. Kimmell, Mr. Moore, Mr. Snowden, Mrs. Womack, Mrs. Young and Mr. Drake, Superintendent. Also present Board Attorney Lonny Myles and Board Secretary Connie Aslin.

The regular meeting of the Zachary Community School Board was held on October 10, 2002 at the Zachary School Board Office.

The meeting was called to order by Mrs. Louise Horton. The Invocation was given by Mr. Snowden and the Pledge of Allegiance by Mrs. Kimmell.

Roll was taken: 8 Present 1 Absent (Dr. Hal Leggett)

Mrs. Womack made the motion to approve the Minutes of September 26, 2002 meeting and Mr. Moore seconded it. VOTE: 8 YEAS 0 NAYS 1 Absent

Mr. Warren Drake gave his Superintendent Report. He told the board that Dr. Judy Stracener, State Director of School Food Service would be here on October 15 to look at the schools and discuss the different options to provide the best meals to our students. Bruce Lyskaya with "First Student", transportation company will be here on October 22 to propose handling all aspects of transportation. Harry Morris and Mr. Drake will go over a proposal from Automated Data Processing about the merits of outsourcing the payroll system. Mr. Drake said that he has met with Tim Crawford of Georgia Pacific about support for the school system also he has met with Gregory and Gregory Insurance and they will be our principal agent for health insurance. Gregory and Gregory will get requests for proposals (RFP) as soon as possible. Mr. Drake told the board that he wanted to have a salary and benefits package for potential Employees by December 1 and the board must decide on a set time for employees to work before they are vested in retirement health benefits. Also Mr. Drake said that he is looking for a new Fax Machine and we have one entry submitted so far in the Logo Contest.

Mr. Boudreaux spoke to the board about the Car Raffle. He told the board that everything is lined up for Friday, October 11, from 4 till 6:30 PM, at Superior Ford. We will have Hot Dogs and Cokes and the drawing will be at 6:00 PM. The winning ticket will be pulled Ms. Carla Murray, Teacher of the Year, Northwestern Middle School. Mr. Boudreaux told the board that the Car Raffle would clear around $15,000.00.

Mr. Drake told the board that he recommends hiring Mr. Gordon Robertson as Business Manager at $51,000 per year. Mr. Robertson has been working at Ascension Parish School Board for the past 14 years as Business Manager and retired on September 30, 2002. He has also worked for 18 years in the Louisiana Legislative Auditor office and was a Major in the U.S. Army.

Mrs. Coleman made the motion to hire Mr. Gordon Robertson as Business Manager and Mr. Davis second the motion.

ROLL VOTE: YEAS: Mrs. Young, Mrs. Coleman, Mr. Snowden, Mr. Davis, Mrs. Horton, Mrs. Kimmell, Mrs. Womack and Mr. Moore. 0 NAYS 1 Absent

Mr. Gordon Robertson thanked the Board and told them that he would make the Zachary Community School Board financial sound and educationally sound.

Mr. Drake introduced Mrs. Mitzy Gregory of Gregory & Gregory Insurance, as our insurance agent. Mrs. Gregory thanked the board for allowing her to work with us and she is sending out requests for proposals on health insurance.

Mr. Chip Moore talked to the board about amending the Agenda. He handed out the policy that he and Mr. Prescott from Forethought Consulting had written up. The policy stated that only in emergency the Agenda could be amended by the Superintendent or the Board President. After discussion from the board, Mrs. Coleman made the motion to adopt this policy, Agenda Preparation and Dissemination ( File: BCBD CF: BCBB, BCBI), and Mrs. Young seconded it.

VOTE 8 YEAS 0 NAYS 1 Absent

Mrs. Gaynell Young gave her Committee Report. She told the board that she wanted to have a work session on October 17 at 6:00 PM, to discuss policies and she wanted the Board Attorney, Lonny Myles to attend. The policies that will be discussed are Admission of Non-Resident Students, Student Assignment, Employee Drug Abuse and Testing, and Employment of Personnel. She also wanted Mr. Prescott to come at 7:00 PM to answer any questions.

Mrs. Terry Womack gave her Financial Report. She told the board that John Norris has given her committee 2 quotes on Workers Compensation Insurance. Her committee has decided that LWCC Carrier would be best to use. After discussion from the board and Mr. Norris the Board decided to amend the agenda to vote on the Workers Compensation Insurance.

Mr. Moore made the motion to amend the Agenda to take a vote on Workers Compensation Insurance and Mr. Snowden seconded it.

VOTE: 8 YEAS 0 NAYS 1 Absent

Mr. Moore made the motion that the board approve the LWCC Workers Compensation Insurance and Mrs. Womack seconded it.

VOTE: 8 YEAS 0 NAYS 1 Absent

The board wanted on the Agenda for October 24 Meeting: Superintendent Report, Policy Committee Report, Finance Committee Report, Years Vested By Employees For Insurance, Budget Amendment, Insurance, Fund Raiser and Human Resources Job Description.

Mrs. Coleman made the motion to adjourn and Mr. Davis seconded it. VOTE 8 YEAS 0 NAYS 1 Absent

Mrs: Louise Horton, Vice President Mr. Warren Drake, Superintendent