October 24, 2002

Member Present. Mrs. Coleman, Mr. Davis, Mrs. Horton, Mrs. Kimmell, Dr. Leggett, Mr. Moore, Mr. Snowden, Mrs. Womack, Mrs. Young and Mr. Drake, Superintendent.

Also Present Board Attorney Lonny Myles, Board Secretary Connie Aslin and Business Manager Gordon Robertson.

The regular meeting of the Zachary Community School Board was held on October 24, 2002 at life Zachary School Board Office.

The meeting was called to order by Dr. Hal Leggett. The Invocation was given by Mr. John Taylor and the Pledge of Allegiance by Mrs. Sheila Joyner.

Roll was taken: 9 Present 0 Absent

Mrs. Womack made (lie motion to approve (lie Minutes of October 24, 2002 and Mr. Moors seconded it. VOTE 9 YEAS 0 NAYS

Mr. W. F. "Freddie" Whitford, Executive Director of the Louisiana School Boards Association, talked to the board about the Association. This Association is a non profit organization and it is to help life 68 school boards with 672 school board members across the state. Mr. Whitford stated that a conference would be held in Monroe on March 6 through the 8^th and all school board members are encouraged to attend and they could earn their 6 hour mandate training there.

He also handed the board members pamphlets and booklets on being a good board member. The board thanked Mr. Whitord for coming.

Mr. John Taylor and Mr. Jerry Boudreaux, Friends Of Zachary Schools told the board that they foiled over $30,000 from the Friends Of Zachary Schools' bank account to the Zachary Community School Board bank account today. The board thanked Mr. Taylor and Mr. Boudreaux for all of the time and hard work that they have donated to the school system. Mr. Boudreaux told the board members that the car raffle raised $16,400 and Linda Noland won the car for a year with free insurance and free gas. Mr. Boudreaux wanted to thank Superior Ford for donating the car, the area gas stations for the free gas, Winn Dixie for (the hot dogs, Napa Parts for $100.011 and Coca Cola fix the cokes. Mr. John Taylor told the board that the Friends of Zachary would like to host the swearing in (the new school board incinbct:s in January)

Mr. Warren Drake gave his Superintendent Report. He told file board that he has been busy visiting the schools and answering questions about the new school system. Mr. Drake said that tile school hoard office would have internet next week and he is busy checking, into Food Service and he has been in contact with a potential maintenance provider to do regular preventative maintenance in the schools. Mr. Drake wanted to congratulate Mrs. Cathy Raziano for being selected State High School Teacher of the Year- Mr. Drake told the board that the has met with Bruce Lyskawa of First Student Transportation, Ms. Henderson with tile YMCA and Pentamation Software Systems this week. Mr. Drake thanked the City of Zachary for the use of life Old Bank of Zachary building and thanked Mr. John Taylor and all Friends Of The Zachary Community Schools for their support and Mr. Jerry Boudreaux for all of tile work that he has done. He wanted to remind everyone about the work session on Vesting for insurance benefits Monday at 6:00 PM at the School Board Office.

Mr. Drake told the board that next Wednesday at 11:00 AM al the Radison hotel there will be a special meeting of the LHSAA on Classification for Baker and Zachary. He told the board that we should remain in class 4A the next 2 years.

Mrs. Womack told the board that the Finance Committee has met with Mr. John Non^-is and has found out that you must have General Liability Insurance with G&O Insurance After discussion from fife board Mrs. Womack made the motion to approve life Commercial General Liability Insurance contingent upon underwriter approval. Mrs. Coleman seconded the motion

VOTE 9 YEAS 0 NAYS 0 Absent

Mr. Drake told tile board that lie has met with tile representative from ADP payroll system and they gave a proposal to us. They would be responsible for all areas in payroll. This company is in Atlanta and the checks would be flown down on Wednesdays'. Mr. Drake told tile board that if we hired them to do payroll from Jan 1 to July I it world cost $5065.00. Mr. Drake said that this would be a test to see flow this company would work out and if we do not like it we can drop it at any time. After discussion from the board, Mr. Snowden made the motion to send it to the Finance Committee and then bring the proposal back to the board. Mr. Moore seconded the motion. VOTE 9 YEAS 0 NAYS 0 Absent

Mr. Drake told the board that the Zachary Community School Board Office is very busy and is in need of 'a full time Secretary/Receptionist to work in the school board office from 8 till 11'M, 261 days a year. Mrs. Coleman made the motion to approve hiring a full-time Secretary/Receptionist and Mrs. Horton seconded it VOTE; 9 YEAS 0 NAYS 0 Absent

Mr. Drake told life board that lie wanted to start advertising for a Human Resource person and would like them hired by December 1 . He would have a job description made out for next board meeting and also a job description for Human Resource and for a Secretary/Receptionist person.

Mrs. Gaynell Young told tire board that her Policy Committee has met and they would like for file board to approve life Policy J13CB-Admission of Non Resident Students. After discussion from the board, Mrs. Womack made tire motion to adopt the policy J1303-Admission of Non Resident and Mrs. Coleman seconded it. VOTE 9 YEAS 0 NAYS 0 Absent

Mrs. Terry Womack gave her Finance Committee Report. She told fire board that Mr. Gordon Robertson has been redoing the budget and has a balance sheet made.

Mrs. Sheila Joyner gave a talk for Relay for Life. She told tire board that each spring that they have a rally for cancer survivors and she hopes that (Ire board members would get involved. The board thanked Mrs. Joyner for coming and explaining about Relay For Life.

After discussion from tire board about the ADP Payroll System, Mrs. Coleman made a motion to amend the Agenda and Mr. Snowden seconded it..

VOTE 9 YEAS 0 NAYS

Mrs. Coleman made a motion to meet oil November 7 at 6:00 I'M to discuss tire ADI' Payroll System and to have a Special Board Meeting al 7:00 PM to adopt lire Payroll System. Mrs. Young seconded tire motion.

The Agenda items for November 7 Special Board Meeting arc: Approval of ADP Payroll System, Human Resources and Secretary Receptionist Job Description and Vesting I Health Care.

Mrs. Coleman made tire motion to adjourn and Mr. Davis seconded it. VOTE 9 YEAS 0 NAYS 0 Absent

Dr. Hal Leggett, President Mr. Warren Drake, Superintendent