June 12, 2003

Members Present: Mrs. Coleman, Mr. Davis, Mrs. Horton, Mr. Johnson, Mrs. Kimmell, Mr. Moore, Mr. Snowden, Mrs. Womack, Mrs. Young and Mr. Drake.

Also Present, Stacy Naquin, Board Attorney, Connie Aslin, Board Secretary, Gordon Robertson, Business Manager, Donald Thomas, Personnel Director, Patricia Hosemann, Food Service, Aeneid Mason, Student Support Service, Adonica Duggan, Administrative Assistant and Cathy Black, Director of Technology.

The regular meeting of the Zachary Community School Board was held on June 12, 2003 at the Zachary School Board Office.

The meeting was called to order by Chip Moore, President of the Board. The Invocation was given by Adonica Duggan and the Pledge of Allegiance by Chuck Albert.

Roll was taken: 9 Present 0 Absent.

Mrs. Coleman made the motion to approve the Minutes of May 22, 2003 and May 29, 2003 Board Meeting and Mrs. Young seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Moore asked for any Public Comment. Mr. Melvin Riley of the Zachary Citizenship Group asked to speak on Student Assignment. Mr. Moore asked him to speak on Student Assignment after the Board talks about it on the Agenda. Mr. Riley thanked Mr. Moore.

Mr. Drake gave his Superintendent Report. He told the board that the Northwestern Middle Million Dollar Shootout raised almost $10,000.00 and wanted to thank Hubie Owen for all of his hard work. Mr. Drake told the board that he does not recommend that the board approve an agreement to relieve the East Baton Rouge Parish School Board of all liability for accidents that might occur before Zachary takes over the schools. He told the board that it would have to wait for July 1, 2003 to come before anyone could start fixing up the schools. Mr. Drake told the board that Coach Howell has hired Ms. Lisa Moffat to tutor students in his Athletic Department. Mr. Drake said that the final agreement should be ready to sign at the June 26, 2003 Board Meeting.

Mr. Drake told the board that he would like to recommend The Zachary Plainsman as our Official Journal. Mrs. Young made the motion to adopt The Zachary Plainsman as our Official Journal and Mr. Snowden seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Gordon Robertson talked to the board about the Property Tax Millage for 2003 tax year. After discussion from the board Mr. Johnson made the motion to adopt the Property Tax Millage at 5 Mills on the dollar for 2003 tax year and Mrs. Kimmell seconded the motion.

VOTE : 9 YEAS 0 NAYS 0 ABSENT

Mr. Gordon Robertson talked to the board about the renewal of the Property Tax Millage of 38.2 Mills on the dollar. Mrs. Coleman made the motion to renew the 38.2 Mills on the dollar and Mr. Davis seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake told the board that he was not ready for approval of Child Welfare and Attendance Director and Accountability and Testing Coordinator. Mr. Johnson made the motion to table Agenda Items 9 & 10 on approval of Child Welfare and Attendance Director and Accountability and Testing Coordinator and Mr. Snowden seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake asked the board for approval to hire Patrick Jenkins as Assistant Principal for Northwestern Middle School at the salary of $46, 130.00.

Mrs. Young made the motion to hire Patrick Jenkins as Assistant Principal for Northwestern Middle School at the salary of $46,130.00 and Mrs. Coleman seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake asked the board for approval to hire Mr. Elon B. ”r;Buster” Smelley III as Maintenance Manager at a salary of $43,120.00. Mrs. Coleman made the motion to hire Mr. Eldon B. ”r;Buster” Smelley III and Mr. Snowden seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake asked the board for approval of the following employees for the Zachary Community School System. Mr. Drake read each name and place of employment. (See Attached List) Mr. Snowden made the motion for approval of the employees and Mr. Johnson seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake asked the board to amend the 2003-2004 School Calendar and to approve the revised one. After discussion from the board Mrs. Horton made the motion to approve the revised 2003-2004 School Calendar and Mr. Davis seconded the motion. VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake asked the board to table Approval of School Start and End Time until June 26, 2003 Board Meeting. Mr. Davis made the motion to table the School Start and End Time and Mr. Johnson seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake asked the board for approval of Channel One for the Zachary High School and Northwestern Middle School. Mr. Drake told the board that this will include 27” television sets in each classroom in return for the school showing its 10 minutes of current events and 2 minutes of commercials. Mr. Johnson made the motion to approve Channel One in our schools and Mrs. Coleman seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 ABSENT

Mr. Gordon Robertson talked to the board about Service Contracts. He told the board that Key Office Equipment had the best bid on the Copy Machine. Mr. Robertson said that Key Office would do all 4 schools and main office for $5666.67 a year with a limit of 5 million copies for 60 months. Mrs. Coleman made the motion to approve Key Office Equipment bid and Mrs. Kimmell seconded the motion. VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Robertson told the board that he found out that we had to be audited this year. He has been getting bids and Postlethwaite and Netterville APAC would be the best company for $1500.00. Mr. Snowden made the motion to use Postlethwaite and Netterville APAC as our Auditor and Mrs. Young seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Robertson told the board that Bank of Zachary has the best bid for the Bank Custodian and Bank Security Agreement. Mr. Johnson made the motion to use Bank of Zachary as our Bank Custodian and Bank Security Agreement and Mr. Snowden seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Robertson told the board that the best quote for Student Insurance was from ICT Insurance. The plan would cost $15, 867.00 for the year and would cover all students. Mr. Johnson made the motion to approve the Student Insurance for $15, 867.00 a year and Mrs. Young seconded the motion. A Voice Vote Was Called. YEAS: Ms. Coleman, Mr. Davis, Mrs. Horton, Mr. Johnson, Mrs. Kimmell, Mr. Moore, Mr. Snowden, Mrs. Womack and Mrs. Young.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake told the board that they are finished with the Student Rights and Responsibilities Handbook. Mr. Drake told the board that this book would include the Uniform Policy/Dress Code Policy (JCDB), Discipline Policy (JD) and Zero Tolerance. After discussion from the board Mrs. Coleman made the motion to accept the Student Rights and Responsibilities Handbook and Mr. Johnson seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake talked about Student Assignment. He told the board that the Board Attorney, Stacy Naquin has been working on this. Mrs. Naquin told the board that she was working on the policy and did not have it ready yet. After discussion the board decided to have a Work Session on June 19, 2003 to talk more on Student Assignment. Mrs. Young made the motion to table Student Assignment and Mrs. Kimmell seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mrs. Black talked to the board about Science Textbooks. She told the board that the Science Teachers and Principals have selected the books that they wanted to use. (See Attached List) Mrs. Coleman made the motion to adopt the Science Textbooks and Mrs. Young seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mrs. Black talked to the board about the Technology Department recommendations. She asked the board for approval to purchase Library Software Programs by Follett and the Textbook Software by TextLink. After discussion Mrs. Coleman made the motion to approve the purchase of Library Software Programs and Textbook Software. Mr. Snowden seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mrs. Black talked to the board about a contract with Bell South on T-1 Frame Relay and Internet Services. After discussion from the board, Mrs. Kimmell made the motion to accept the contract with Bell South on T-1 Frame Relay and Internet Services. Mrs. Coleman seconded the motion.

VOICE VOTE WAS TAKEN: YEAS: Mrs. Coleman, Mr. Davis, Mrs. Horton, Mr. Johnson, Mrs. Kimmell, Mr. Moore, Mr. Snowden, and Mrs. Womack. 0 NAYS Mrs. Young abstained

Mr. Drake told the board that the Final Agreement would be ready to sign on June 26, 2003 Board Meeting. Mrs. Young made the motion to table the approval of the Final Agreement until June 26, 2003 Board Meeting and Mrs. Coleman seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

The board wanted on June 26, 2003 Agenda the following: Approval of Employees, Signing of Final Agreement, Provision 2, Approval of Child Welfare and Attendance Director, Approval of Accountability and Testing Coordinator and Superintendent Report.

Mrs. Coleman made the motion to adjourn and Mr. Snowden seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

______________________________ ___________________________

R. M. Moore III , President Warren Drake, Superintendent