June 23, 2003

Members Present: Mrs. Coleman, Mr. Davis, Mrs. Horton, Mr. Johnson, Mrs. Kimmell, Mr. Moore, Mr. Snowden, Mrs. Womack, Mrs. Young and Mr. Drake.

Also Present, Stacy Naquin, Board Attorney, Connie Aslin, Board Secretary, Gordon Robertson, Business Manager, Donald Thomas, Personnel Director, Patricia Hosemann, Food Service, Aeneid Mason, Student Support Service, Adonica Duggan, Administrative Assistant and Cathy Black, Director of Technology.

The regular meeting of the Zachary Community School Board was held on June 26, 2003 at 4700 Main Street.

The meeting was called to order by Chip Moore, President of the Board.

The Invocation was given by Lois Hastings and the Pledge of Allegiance by Carl Snowden

Roll was taken: 9 Present 0 Absent

Mr. Johnson made the motion to approve the Minutes of June 12, 2003 and Mr. Davis seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Moore asked for any Public Comment and there was none.

Mr. Drake gave his Superintendent Report. He told the board that the Buy Zachary First Campaign is ready to be kicked off and he encouraged everyone to wear their pins. He thanked Mr. Henry Martinez for the sign that he made for our new School Board Office. Mr. Drake told the board that First Student has received 4 new buses this week and in the coming weeks we will have all of our buses in place with Zachary Community Schools on them. Mr. Drake thanked Georgia Pacific for having him out today for the Kyle Petty Charity Motorcycle Ride. Mr. Drake told the board that Tuesday, July 1, 2003 at 10AM there will be a press conference in front of Zachary High School. Everyone is invited to attend.

Mr Drake told the board that he is happy to recommend to the board the hiring of Christina Achord Stevens as the Music Teacher for Northwestern Middle School. Mr. Johnson made the motion to hire Christina Achord Stevens as the Music Teacher for Northwestern Middle School and Mrs. Coleman seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake told the board that he has met with the Baton Rouge Community College and they would like to offer 4 non credit courses and 3 credit courses at Zachary High School. Mr. Drake said that we would be providing the location and they would be providing the instructors. After discussion from the board Mr. Snowden made the motion to have partnership with Baton Rouge Community College and the Zachary Community School Board with the understanding to have our Board draw up the papers on an Indemnity Agreement. Mrs. Kimmell seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake told the board that he was very proud to recommend Michelle Clayton as the Accountability & Testing Director, Secondary Instructional Coordinator and NCLB Coordinator, at a salary of $57,684.00.

Mrs. Young made the motion to hire Michelle Clayton as the Accountability & Testing Director, Secondary Instructional Coordinator and NCLB Coordinator and Mrs. Coleman seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake asked the board to table the Child Welfare and Attendance Director. Mr. Johnson made the motion to table Agenda Item 10, Child Welfare and Attendance Director and Mr. Davis seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mrs. Young talked about the Student Assignment Policy and said that it is ready to be adopted. Mr. Moore explained to everyone how important this policy is to the school system and how hard everyone has worked on it. He especially wanted to thank Stacy Naquin for all of the hard work that she has put into this policy. Mrs. Horton made the motion to approve the Student Assignment Policy (JBCC) and Procedures and Mr. Davis seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake told the board that everyone has read the Final Agreement and he asked that the board to give him the authority to sign the Final Agreement. Mrs. Coleman made the motion to give Superintendent Warren Drake authority to sign the papers on the Final Agreement with East Baton Rouge Parish School Board and Mr. Davis seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mrs. Hosemann talked about Provision II Free Breakfast and recommended to discontinue Provision II for the 2003-2004 school year. After discussion Mrs. Coleman made the motion to discontinue Provision II for 2003-2004 school year and Mrs. Kimmell seconded the motion.

A ROLL CALL VOTE WAS TAKEN: YEAS: Mr. Johnson, Mrs. Coleman, Mrs. Kimmell, Mr. Davis, Mrs. Horton and Mrs. Womack.

NAYS: Mr. Moore, Mr. Snowden and Mrs. Young

Ms. Hosemann asked the board for approval of the LDOE Agreement to operate the Child Nutrition Program. Mrs. Kimmell made the motion to approve the LDOE Agreement to operate the Child Nutrition Program and Mr. Johnson seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Ms. Hosemann asked the board for approval of the LDOA Agreement to receive the USDA Commodity Food Assistance. Mr. Snowden made the motion to approve the LDOA Agreement to receive the USDA Commodity Food Assistance and Mr. Davis seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Ms. Hoseman asked the board to table Agenda Item 16, Approval of Bid Awarding for Child Nutrition Program until July 10, 2003 Board Meeting.

Mrs. Young made the motion to table Agenda Item 16, Approval of Bid Awarding for Child Nutrition Program and Mr. Johnson seconded the motion.

VOTE; 9 YEAS 0 NAYS 0 Absent

Ms. Hoseman talked to the board about the Child Nutrition Software with MCS. She told the board that with this software a parent can keep track of school lunches on line and pay on line. Mrs. Coleman made the motion to approve the Child Nutrition Software with MCS and Mr. Johnson seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Gordon Robertson talked to the board about insurance. He told the board that the best quote on insurance would be from John Hendry Insurance Agency with Coregis. He told the board that this would include Property, Boiler, Terrorist, General Liability Insurance, Employee Benefit Liability and Automobile Liability. After discussion from the board, Mr. Johnson made the motion to approve insurance with John Hendry Insurance Agency with Coregis and Mr. Davis seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake asked the board to table Agenda Item # 19, Approval of State Agencies Agreement. Mr. Johnson made the motion to delete, Approval of State Agencies Agreement and Mr. Snowden seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Robertson asked for approval of the Budget for the Fiscal Year July 1, 2003 to July 2004. After discussion from the board, Mr. Davis made the motion to approve the Budget for the Fiscal Year, July 1, 2003 to July 2004 and Mrs. Coleman seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

Mr. Drake talked to the board about the School Start and End Time.

He told the board that the Elementary Schools will start at 8:30AM and end at 3:20PM. Northwestern Middle School will start at 7:20 and end at 2:25 and Zachary High School will start at 7:20 and end at 2:35. After discussion from the board Mr. Johnson made the motion to approve the School Start and End Time and Mr. Snowden seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

The board requested that the following items be placed on the July 10, 2003 Agenda: Child Nutrition Bids, Approval of Policy on Charging Meals, Approval of Service Agreement, Baton Rouge College Indemnity Agreement and approval of Child Welfare and Attendance Director.

Mrs. Coleman made the motion to adjourn and Mrs. Young seconded the motion.

VOTE: 9 YEAS 0 NAYS 0 Absent

_____________________________ ___________________________

R. M. Moore III, President Warren Drake, Superintendent