June 10, 2004

Members Present: Mrs. Coleman, Mr. Dayton, Mr. Davis, Mrs. Horton, Mr. Johnson, Mrs. Kimmell, Mr. Moore, Mrs. Young and Mr. Drake.

Also Present: Stacey Naquin, Board Attorney, Connie Aslin, Board Secretary, Gordon Robertson, Business Manager, Adonica Duggan, Administrative Assistant, Donald Thomas, Personnel Director, Michelle Clayton, Director of Accountability and Testing, and Cathy Black, Director of Technology.

The Regular Meeting of the Zachary Community School Board was held on June 10, 2004 at 4700 Main Street.

The Invocation was given by David Dayton.

The Pledge of Allegiance was led by Beth Kimmell.

ROLL:

8 Present 1 Absent (Carl Snowden)

APPROVAL OF MINUTES FOR MAY 27, 2004

Mrs. Horton made the motion to approve the Minutes of May 27, 2004 and Mr. Moore seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

PUBLIC COMMENT

Mrs. Young asked for any public comment and there was none.

SUPERINTENDENT REPORT

Mr. Drake reported that he attended the State Superintendent Board Meeting with Superintendent Cecil J. Picard. There is a lot of work going on at the schools. The classrooms are being painted and two temporary buildings will be moved to Northwestern Elementary. The high school stadium wooden bleachers will be replaced with aluminum bleachers and they are painting at the stadium. On August 4, 2004, at 10 AM, there will be a press conference and the five year Strategic Plan will be unveiled at the high school. A Time Capsule will be buried on that day.

APPROVAL OF SALARY SCHEDULE FOR CHILD NUTRITION DIRECTOR

Mrs. Coleman made the motion to approve the Salary Schedule for Child Nutrition Director and Mr. Davis seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

APPROVAL OF CHILD NUTRITION DIRECTOR

Mr. Drake asked the board for approval to hire Kathy Valentine as Child Nutrition Director. Mr. Johnson made the motion to hire Kathy Valentine as Child Nutrition Director at $53,438.00 starting on June 21, 2004 and Mrs. Coleman seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

APPROVAL OF EMPLOYEES

Mr. Drake asked the board approval to hire the following Employees. (See Attached List) Mr. Moore made the motion to hire the following Employees and Mrs. Horton seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

AMEND BUDGET

Mr. Moore made the motion to amend the budget to include transfer of general funds to cover the Food Service deficit and Mr. Johnson seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

APPROVAL OF THE ADOPTION OF 2004-2005 BUDGETS

Mr. Robertson asked for approval of the adoption of 2004-2005 Budgets as amended. Mr. Moore made the motion to adopt the 2004-2005 Budgets and Mr. Johnson seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

APPROVAL OF ANNUAL AUDIT FOR 2003-2004 FISCAL YEAR

Mrs. Coleman made the motion to approve the Annual Audit for 2003-2004 Fiscal Year with Postlethwaite and Netterville at $18,500.00 and Mr. Dayton seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

AMEND AGENDA

Mrs. Coleman made the motion to amend the Agenda to read 2004-2006 Fiscal Year for the Fiscal Agent Agreement and Mrs. Kimmell seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

APPROVAL OF FISCAL AGENT AGREEMENT FOR 2004-2006 FISCAL YEAR

Mrs. Coleman made the motion to approve the Fiscal Agent Agreement for 2004-2006 Fiscal Year with Bank of Zachary and Mrs. Kimmell seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

APPROVAL OF OFFICIAL JOURNAL FOR 2004-2005 SCHOOL YEAR

Mr. Johnson made the motion to approve the Plainsman as the Official Journal for the 2004-2005 School Year and Mrs. Kimmell seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

APPROVAL OF OPTION TO PURCHASE PROPERTY ON HWY. 19

Mr. Johnson made the motion to table the purchase of property on Hwy. 19 and Mrs. Coleman seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

AMEND AGENDA TO ADD ACCEPTANCE OF DONATION OF PROPERTY

Mr. Johnson made the motion to amend the Agenda to accept the donation of the Copper Mill Property and Mrs. Coleman seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

APPROVAL OF ACCEPTANCE OF DONATION OF PROPERTY FOR NEW ELEMENTARY SCHOOL

Mr. Johnson made the motion to accept the donation of the Copper Mill Property for our new Elementary School and Mrs. Coleman seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

APPROVAL OF YMCA CONTRACT FOR 2004-2005 SCHOOL YEAR

Mr. Johnson made the motion to table the YMCA Contract for 2004-2005 School Year until June 24, 2004 and Mrs. Coleman seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

APPROVAL OF RESERVATION OF FUND BALANCE

Mr. Moore made the motion that Ten Percent (10%) of the current fiscal year revenue be recorded as ”r;reserved” undesignated fund balance in order to ensure that the Zachary Community School board has adequate funding for future operation and Mr. Davis seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

COMMITTEE REPORTS

Mrs. Young asked for any Committee Reports and there were none.

CALL FOR COMMITTEE MEETINGS

Building Facilities Meeting – June 22, 2004@6:30PM@Zachary Police Station

Executive Committee Meeting – June 16, 2004 @ 6:00PM@Zachary Fire Station

AGENDA ITEMS FOR JUNE 24, 2004

Approval of Employees, Approval of LEA Application, Adoption of Salary Schedule, Approval of Federal Funds Director, Approval to Award Indefinite Delivery Contract, Approval of Executive Committee Report,

Approval of Purchase of Hwy. 19 Property, and Approval of YMCA Contract.

WORK SESSION AGENDA @ 6:30 PM

Discussion of LEA Application, Discussion of Salary Schedule, Discussion of Federal Funds Director, Discussion to award indefinite delivery contract, Discussion of Executive Committee Report, Discussion of Purchase of Hwy. 19 Property and Discussion of YMCA Contract.

ADJOURN

Mr. Dayton made the motion to adjourn and Mrs. Horton seconded the motion.

VOTE: 8 YEAS 0 NAYS 1 ABSENT

________________________________ ____________________________

Gaynell Young, President Warren Drake, Superintendent