Zachary Community School Board Minutes

December 14, 2006    7:00PM

The regular meeting of the Zachary Community School Board was held on December 14, 2006 at 4700 Main Street, Zachary, La.

The invocation was led by Mrs. Horton.

The Pledge of Allegiance was led by Mr. Benda

ROLL:  Mr. Dayton, Mrs. Young, Mr. Swilley, Mrs. Kimmell, Mr. Owen, Mr. Benda, Mrs. Horton and Mrs. Coleman.    (Mr. Snowden was absent)

APPROVAL OF NOVEMBER 9, 2006 MINUTES

Mr.Owen moved to approve the minutes for the meeting of November 9, 2006 and Mrs. Coleman seconded the motion.      VOTE:   8 YEAS     0 NAYS   1 ABSENT

PUBLIC COMMENT – There was none.

Mayor Kip Holden presented Mrs. Louise Horton and Mrs. Lynda Coleman certificates for being outstanding school board members and declared December 14, 2006 as Louise Horton and Lynda Coleman Day.

ZCSB CHRISTMAS CARD CONTEST

Mr. Drake reported that Maci Prejean, 5^th Grade Student from Copper Mill Elementary won the Christmas Card Contest. Maci was presented the framed original Christmas card and letter.

RECOGNITION OF REGIONAL PRINCIPALS OF THE YEAR

Mr. Drake recognized Debby Brian, Principal at Northwestern Middle School and Kevin Lemoine, Principal at Zachary High School as Regional Principals of the Year.  The board presented them with a plaque.

RECOGNITION OF NATIONAL ASSOCIATION OF AGRICULTURAL EDUCATORS REGION 2

The board recognized Mrs. Cathy Conerly for her election to serve a 3 year term as the National Association of Agricultural Educators Region 2 Vice President.  The board presented Mrs. Conerly with a certificate.

RECOGNITION OF SERVICE-OUTGOING BOARD MEMBERS

The board presented plaques to Mrs. Louise Horton and Mrs. Lynda Coleman and thanked them for their service.  Mrs. Louise Horton has been on the board since November 2000 and Mrs. Coleman since April 2001.

SUPERINTENDENT REPORT

Mr. Drake reported that West Feliciana School District Superintendent Lloyd Lindsey  and Pointe Coupe School District Superintendent Dan Rawls visited our school district. Early dismissal for the schools will begin on December 19^th through Thursday, December 21, 2006.    Christmas Holidays will begin on December 22, 2006.  Employees will return on January 3 and students on January 9, 2007.  The SACS Review Committee will conduct their evaluation from  Monday, January 22 to Wednesday, January 24, 2007

NORTHWESTERN ELEMETARY – PRE-K TEACHERS NATIONAL PRESENTATION

Mrs. Honeycutt & Mrs. Davis presented a power point about the Pre-K Teachers National Convention held in Atlanta, Georgia.

PERSONNEL MATTERS

Mrs. Coleman moved to approve the Personnel Matters and Mrs. Kimmell seconded the motion.    (see attached sheet)

VOTE:   8 YEAS    0 NAYS   1 ABSENT

ADVERTISE BONDS FOR SALE

Mrs. Coleman moved to approve a resolution authorizing the advertising of bids for the purchase of Ten Million Dollars of General Obligation School Bonds, Series 2007, of the Zachary Community School District No. 1, State of Louisiana, authorized at elections held on Tuesday, March 9, 2004 and April 29, 2006, and providing for other matters in connection therewith.  Mr. Owen seconded the motion.

VOTE:  8 YEAS    0 NAYS   1 ABSENT

ADOPTION OF STRATEGIC PLAN

Mrs. Young moved to approve the Strategic Plan for 2006 and Mrs. Kimmell seconded the motion.

VOTE:  8 YEAS    0 NAYS   1 ABSENT

MODIFICATION OF DAILY SUBSTITUTE SALARY SCHEDULE

Mrs. Coleman moved to accept the modification of Daily Substitute Salary Schedule and Mr. Swilley seconded the motion.            

VOTE:  8 YEAS    0 NAYS   1ABSENT                 (See attached sheet)

ATTENDANCE INCENTIVE

Mr. Owen moved to approve the Attendance Incentive for $100.00 payment per semester for all full time employees that do not take any leave in a semester, other than Professional Leave or Jury Duty effective January,2007 and Mr. Benda seconded the motion.

VOTE:  8 YEAS    0 NAYS   1 ABSENT                   (See attached sheet)

FOOD BIDS FOR JANUARY 1 – MAY 31, 2007

Mrs. Young moved to accept the food bids for January 1 – May 31, 2007 and Mr. Owen seconded the motion.

VOTE:  8 YEAS   0 NAYS    1 ABSENT

LIQUATED DAMAGES FOR NWE AND ZES CLASSROOM ADDITIOMS

The facilities committee has reviewed this item and recommends waiving the liquidated damages against D. Honore Construction Company because the issue causing the delay in completing the punch list was determined to be outside of the control of the contractor.  All items on the punch list have been completed.  Mr. Swilley moved that we waive the liquidated damages against D. Honore Construction Company and Mrs. Coleman seconded the motion.

VOTE:  8 YEAS    0 NAYS   1 ABSENT

BIDS RECEIVED FOR THE ZHS AGRICULTURAL CENTER

The facilities committee has reviewed the bids received for the Zachary High School Agricultural Center and recommends acceptance of the lowest responsible bidder.  Mr. Swilley moved that we accept the base bid and alternates one and two from the low bidder Harvey Honore Enterprises.  The base bid of $248,082.00 amount will come out of the bond issue construction funds in which we have a budgeted amount of $252,450.00.  Alternate # 1 of $32,824.00 and Alternate #2 of $2970.00 exceed the budgeted amount and will be paid out of the general fund.  The total  amount to be obtained from the general fund is $40,000.00 and this would leave some extra money in the account for unexpected expenses.  Mr. Benda seconded the motion.

VOTE:  8 YEAS   0 NAYS   1 ABSENT

COMMITTEE MEETINGS – None at this time.

AGENDA ITEMS FOR JANUARY 11, 2007

Swearing in Board Members, Electing Officers, Audit Report, Personnel Matters

ADJORUN

Mrs. Coleman and Mrs. Horton moved to adjourn and Mrs. Young seconded the motion.

VOTE:   8 YEAS    0 NAYS   1 ABSENT

___________________________________       ________________________________

David Dayton, President                                     Warren Drake, Superintendent