Zachary Community School Board Minutes

January 11, 2007  7:00PM

The regular meeting of the Zachary Community School Board was held on January 11, 2007 at 4700 Main Street, Zachary, La.

The invocation was led by Mr. Dayton.

The Pledge of Allegiance was led by Mrs. Kimmell.

ROLL:  Mr. Dayton, Mrs. Young, Mr. Swilley, Mrs. Kimmell, Mr. Snowden, Mr. Owen, Mr. Benda, and Mrs. Samuel.   1 Absent  (Mrs. Rogers)

MINUTES FOR DECEMBER 14, 2006 BOARD MEETING

Mrs. Kimmell moved to approve the minutes for the meeting held on December 14, 2006 and Mrs. Young seconded the motion.

VOTE:  8 YEAS   0 NAYS   1 ABSENT

PUBLIC COMMENT  - There was none.

SUPERINTENDENT REPORT

Mr. Drake reported that the SACS Review Committee will be here from January 21 - January 24, 2007.  The LSBA Financial Conference was held January 10 in Alexandra and Hubie Owen, Beth Kimmell and Sharon Samuel attended.  Northwestern Middle School Drama Class will be performing ”Virgil’s Family Reunion” on January 17 & 18 at 7:00PM.  All employees will observe Martin Luther King, Jr. Birthday on Monday, January 15^th.

PERSONNEL MATTERS

Mr. Benda moved to approve Personnel Matters and Mr. Snowden seconded the motion.

VOTE:  8 YEAS   0 NAYS   1 ABSENT      (See Attached List)

2006 AUDIT REPORT

Mr. Robertson introduced Mike Schexnayder of Postlethwaite & Netterville, Inc.  Mr. Schexnayder reported that the school board is in excellent financial shape.  Mr. Owen moved to accept the 2006 Audit and Mr. Swilley seconded the motion.

VOTE:  8 YEAS   0 NAYS   1 ABSENT

POLICIES

Mr. Swilley moved to table Public Participation in School Board Meetings - File:BCBI, until January 24, 2007 Board Meeting and Mrs. Young seconded the motion.

VOTE:  8 YEAS   0 NAYS   1 ABSENT

Mrs. Kimmell moved to approve the following policies:  Employment of Personnel - Employee Retire-Rehire - File:GBD, Suspension - File:JDD, Employee Discipline - File:GBK, Recruitment of Superintendent - File:CBC, Bids & Quotations - File:DJED, Personnel Records-File:GAK and Professional Staff Recruitment -File:GBC, Mr. Snowden seconded the motion.

VOTE:  8 YEAS   0 NAYS   1 ABSENT

SPECIAL CALLED SCHOOL BOARD MEETING ON 1-24-07 @ 1:30PM FOR SACS/CASI PRESENTATION

Mr. Snowden moved to cancel the regular board meeting on January 25, 2007 and reschedule the meeting to January 24 at 1:30 p.m. for a SACS/CASI Presentation preceded by a work session at 12:30 p.m. and Mr. Swilley seconded the motion.

VOTE:  8 YEAS   0 NAYS   1 ABSENT

APPROVAL OF AE FOR THE ZHS FOOTBALL FIELD & TRACK IMPROVEMENT

The facilities committee has been discussing moving forward with resurfacing the Zachary High School Football field and track (with an estimated budget of $1.4 million) and recommends appointment of an engineering firm to prepare the bid documents for this project.  Mr. Swilley move to authorize the superintendent to seek proposals, make a selection in the best interest of the board, and enter into our standard Owner-Architect agreement for this project so that work may begin immediately and Mrs. Kimmell seconded the motion.  This motion only authorizes the design work for this project utilizing existing budgeted funds in the bond program.  The board will approve the full budget for the project at the next board meeting or prior to approval of bids received for the construction contract.

VOTE:  8 YEAS    0 NAYS   1 ABSENT

APPROVAL OF AE FOR NORTHWESTERN AUDITORIUM & GYM RENOVATIONS

The facilities committee has evaluated proposals from two architectural firms.  Mr. Swilley moved to authorize the superintendent to enter into a standard Owner-Architect agreement for the Northwestern Auditorium and Gym Renovation with Bani, Barville and Brown and Mrs. Young seconded the motion.  This motion only authorizes the architect to proceed through the schematic design phase for this project utilizing existing budgeted funds in the bond program.  The board will be presented with a project budget for approval upon completion of the schematic design phase.

VOTE:  8 YEAS   0 NAYS   1 ABSENT

COMMITTEE MEETINGS

Finance Committee will meet on February 8 @ 5:30PM @ Old Bank

Facilities Committee will meet on January 18 @ 5:30PM @ St. Patrick’s Church

BOARD MEETING AGENDA ITEMS FOR JANUARY 24, 2007 BOARD MEETING

SACS/CASI Presentation, Work Shop Retreat Dates, Public Participation in School Board Meetings and Professional Leave Policies, and 2007 General Obligation Bonds

APPOINTMENT OF EDUCATION FACILITIES COMMITTEE

Mrs. Young moved to appoint Hubie Owen as Chairman and Beth Kimmell and Jonathan Benda to serve on the Education Facilities Committee four years (2007-2011), and Mr. Swilley seconded the motion.

VOTE:  8 YEAS   0 NAYS   1 ABSENT

ELECTION OF SCHOOL BOARD OFFICERS

Mr. Owen moved to elect Beth Kimmell as President and Mr. Snowden, Vice President and Mr. Swilley seconded the motion.

VOTE:  8 YEAS   0 NAYS   1 ABSENT

ADJOURN

Mrs. Samuel moved to adjourn and Mr. Benda seconded the motion.

VOTE:  8 YEAS    0 NAYS   1 ABSENT 

_______________________________              _________________________________

Beth Kimmell, President                                           Warren Drake, Superintendent