ZACHARY COMMUNITY SCHOOL BOARD MINUTES
MAY 26, 2011
The board meeting of the Zachary Community School Board was held on May 26, 2011, at 7:00 p.m. at 3755 Church Street, Zachary, La.
The invocation was led by Mrs. Jannie Rogers.
The Pledge of Allegiance was led by Donnie Dykes.
ROLL CALL: Mrs. Samuel, Mrs. Young, Mr. Swilley, Mr. Mackie, Mr. Owen, Mrs. Rogers, Mr. Dykes and Mr. Dayton. 1 Absent Mr. Kelley
MINUTES FROM MAY 12, 2011
Mr. Young moved to approve the minutes from the May 12, 2011, board meeting and Mr. Swilley seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
Mr. Owen asked if he could amend the agenda to move up the Superintendent Evaluation and Superintendent Contract and Mr. Dayton seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
SUPERINTENDENT EVALUATION
Mrs. Samuel reported that Mr. Drake received an overall excellent score on his evaluation. Mr. Drake thanked the board for allowing him to be Superintendent and said how much he enjoyed working with everyone.
Mr. Mackie moved to accept the superintendent evaluation and Mrs. Young seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
SUPERINTENDENT CONTRACT
Mr. Mackie moved to approve the Superintendent Contract for 3 more years starting July 1, 2011 through June 30, 2014 and Mr. Swilley seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
SUPERINTENDENT REPORT
Mr. Drake reported that the Zachary Community School District had a great year. Summer School will start on Tuesday, May 31, 2011. We had 59 employees that received perfect attendance checks.
RECOGNITION OF STUDENTS/SPECIAL OLYMPICS
The board recognized the following students that participated in the Special Olympics that took place in Hammond, Louisiana on May 21, 2011.
Jeren Franklin won the Gold Medal in Wheelchair Shot Put, 30 Meter Wheelchair Slalom and the 24 Meter Wheelchair Race. Jeren is a student at Port Hudson Career Academy.
Troy Leblanc won the Gold Medal in the Softball Throw, the Standing Long Jump and the 50 Meter Dash. Troy is a student at Zachary High School.
Ariana Minor won the Gold Medal in the Standing Long Jump, the Silver Medal in the Softball Throw and the Bronze Medal in the 50 Meter Dash. Ariana is a student at Northwestern Middle School.
Kevone Washington won the Silver Medal in the Standing Long Jump, the Bronze Medal in the Softball Throw and won the 4th place ribbon in the 50 Meter Dash. Kevone is a student at Northwestern Middle School.
TEST SCORES: Dr. Michelle Clayton, Director of Academic Accountability
Karin Lawless, Supervisor of Academic Accountability/Testing
Coordinator
Dr. Clayton and Mrs. Lawless presented a power point and said that we had outstanding growth in every grade level.
PERSONNEL MATTERS
Mr. Swilley moved to approve Personnel Matters and Mr. Dykes seconded the motion.
There was no public comment. (See Attached)
VOTE: 8 YEAS 0 NAYS 1 ABSENT
SPECIAL COUNSEL RESOLUTION
Mrs. Young moved to approve the Special Counsel Resolution and Mr. Swilley seconded the motion. (See Attached)
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
ADOPT THE MILLAGE RATE(S)
Mr. Mackie moved to adopt the Resolution on the Millage rates as read and Mrs. Rogers seconded the motion. (See Attached)
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
BOND SALES RESOLUTION
Mr. Dayton moved to approve a resolution authorizing the advertising for bids for the purchase of Fifteen Million Dollars ($15,000,000) of General Obligation School Bonds, Series 2011, of Zachary Community School District No. 1, State of Louisiana, authorized at election held on Tuesday, November 2, 2010 and providing for other matters in connection therewith and Mr. Dykes seconded it. (See Attached)
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
ACCEPTING BID FOR ZACHARY HIGH SCHOOL GYM/AUDITORIUM DEMO
Mr. Swilley moved to accept the bid for Zachary High School Gym and Auditorium demo with Dumite Construction Company for $341,000.00 and Mr. Dayton seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
EXECUTIVE SESSION TO DISCUSS THE FOLLOWING:
RE: Zachary High School Performing Arts Building
Prospective litigation with Quadrants
Mrs. Samuel asked the board for a motion to go into Executive Session to discuss the following and to allow Board Attorney Anne Myles, Attorney Craig Kaster, Superintendent Warren Drake, Operations Director Scott Devillier, Construction Manager Don Simpson and Management Consultant CSRS Todd Mann to attend.
RE: Zachary High School Performing Arts Building
Prospective litigation with Quadrants
Mr. Mackie moved for the board to go into Executive Session to discuss the topic and allow Board Attorney Anne Myles, Attorney Craig Kaster, Superintendent Warren Drake, Operations Director Scott Devillier, Construction Manager, Don Simpson and CSRS Todd Mann to attend and Mr. Swilley seconded the motion.
There was no public comment.
Mr. Dykes moved to close Executive and to go back into the regular board meeting and Mrs. Young seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
TENDER, COMPROMISE AND SETTLEMENT AGREEMENT
Mr. Swilley moved to proceed with entering into a Tender, Compromise, and Settlement Agreement with Hanover for the Zachary Performing Arts Project whereby Guy Hopkins will be the completion contractor, the liquidated damages will be limited to $50,000.00 and Change Order #4 will be taken up at a later date so it is not to delay the project. Mr. Kaster, on behalf of the School Board, is authorized to finalize the contract with Hanover to be reviewed by CSRS and Mr. Drake is authorized to sign the contract on behalf of the School Board once it is finalized and seconded by Mr. Owen.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
COMMITTEE REPORTS
Facilities Committee – See Attached
COMMITTEE MEETINGS
Finance Committee will meet on May 31, 2011 at 6:00 p.m. at School Board Office.
Education Committee will meet on June 9, 2010 at 5:30 p.m. at School Board Office.
AGENDA ITEMS FOR JUNE 9, 2011
Personnel Matters, Food and Supply Bids
ADJOURN
Mr. Dayton moved to adjourn and Mrs. Young seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
_______________________________________
Warren Drake, Superintendent
_____________________________________
Sharon Samuel, President