ZACHARY COMMUNITY SCHOOL BOARD MINUTES
June 27, 2013
The Zachary Community School Board Meeting was held on June 27, 2013 at 7:00 p.m. at 3755 Church Street, Zachary, Louisiana.
The Invocation was led by Mr. Dayton.
The Pledge of Allegiance was led by Mr. Mackie.
ROLL CALL: Mrs. Young, Mr. Swilley, Mrs. Samuel, Mr. Mackie, Mrs. Rogers, Mr. Smith, Mr. Dykes, and Mr. Dayton. 1 ABSENT (Mr. Owen)
APPROVAL OF MINUTES MAY 16, 2013 BOARD MEETING
Mr. Swilley moved to approve the minutes from the May 16, 2013 Board Meeting. Mrs. Rogers seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
SUPERINTENDENT REPORT
Mr. Devillier thanked everyone for coming out tonight. Mr. Devillier told the board that Summer School has ended. The Believe and Include Grant Students will go to the end of July.
Everyone is busy working on curriculum for the coming year. All schools are getting ready for the students to come back in August. Orientation will begin at the schools on the last week of July. Transportation forms are due back at First Student on July 15, 2013. All schools and main office will be closed on July 4 & 5, 2013, for the Fourth of July.
2013-2014 OFFICIAL JOURNAL
Mr. Swilley moved to approve The Advocate as the 2013 - 2014 Official Journal, starting July 1, 2013 through June 30, 2014. Mrs. Samuel seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
REFUNDING BONDS
Mr. Dykes moved to table Agenda Item 7, Refunding Bonds, to a later date. Mr. Dayton seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
2012-2013 BUDGET AMENDMENT
Mr. Swilley moved to approve the General Fund Budget Amendments for the 2012-2013 Budget. The total Revenue is $3,327,453 and the total Expenditures is $3,327,453. Mrs. Rogers seconded the motion.
(See Attached)
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
Mrs. Samuel moved to approve the Budget Amendment on the Special Revenue for $379,415.00. The total Amended Budget is $2,918,418.00.
Mr. Dykes seconded the motion. (See Attached)
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
2013-2014 BUDGETS
Mr. Swilley moved to approve the 2013-2014 Budgets. The total General Revenue is $48,980,292, total Expenditures is $48,980,292 and School Lunch Budget is $2,844,247. The total Special Revenue Budgets is $2,918,418.00. Mr. Dayton seconded the motion.
(See Attached)
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
2012-2013 AUDIT ENGAGEMENT
Mrs. Rogers moved to approve the 2012-2013 Audit Engagement for $47,800.00 with Postlethwaite & Netterville as the company who will complete the Audit. Mr. Smith seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
2013-2014 HEALTH INSURANCE BENEFIT PACKAGE
Mr. Dykes moved to approve the 2013-2014 Health Insurance Benefit Package. Mr. Smith seconded the motion. (See Attached)
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
STUDENT RIGHTS AND RESPONSIBILITIES HANDBOOK
Mr. Swilley moved to accept the revisions to the 2013-2014 Student Rights and Responsibilities Handbook. Mr. Dykes seconded the motion.
There was no public comment
VOTE: 8 YEAS 0 NAYS 1 ABSENT
2013-2014 FOOD AND SUPPLY BIDS
Mr. Dykes moved to approve the 2013 - 2014 Food and Supply Bids. Mr. Dayton seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
ADULT SCHOOL LUNCH PRICE INCREASE
Mrs. Samuel moved to approve to raise meal prices for adults from $3.35 to $3.50. Mrs. Rogers seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
MIS TECHNOLOGY GROUP CONTRACT
Mr. Dayton moved to approve the MIS Technology Group Contract. Mr. Dykes seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
LIQUATED DAMAGES AGAINST GUY HOPKINS CONSTRUCTION ON VISUAL AND PERFORMING ART CENTER
Mr. Mackie moved to approve the Liquated Damages against Guy Hopkins Construction on the Visual and Performing Art Center. Mr. Swilley seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
CONTRACT FOR SCHOOL RESOURCE OFFICERS (SRO's) AND CROSSING GUARDS AGREEMENT WITH ZPD AND THE CITY OF ZACHARY
Mr. Mackie moved to approve the Contract for School Resource Officers (SRO"s) and Crossing Guards Agreement with ZPD and the City of Zachary. Mr. Swilley seconded the motion.
There was no public comment. (See Attached)
VOTE: 8 YEAS 0 NAYS 1 ABSENT
CONTRACT FOR MAID 4U
Mr. Swilley moved to approve the Contract for Maid 4U. Mr. Dayton seconded the motion.
There was no public comment. (See Attached)
VOTE: 8 YEAS 0 NAYS 1 ABSENT
BUDGET FOR COPPER MILL ELEMENTARY SCHOOL CLASS ROOM EXPANSION AND GYM
Mr. Swilley moved to approve the budget for $5,029,000.00 for Copper Mill Elementary School Class Room Expansion and Gym. Mr. Mackie seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
CONTRACT FOR DISTRICT COOPERATIVE OF LOUISIANA (DCL)
Mr. Dykes moved to approve the Contract for District Cooperative of Louisiana for $2000.00 per year. Mr. Smith seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
OUT OF STATE TRAVEL FOR BOARD MEMBER, DAVID DAYTON, TO ATTEND NATIONAL SCHOOL BOARD SUMMER CONFERENCE, DESTIN FLORIDA, JULY 7-10, 2013
Mr. Mackie moved to approve the out of state travel for board member, David Dayton, to attend the National School Board Summer Conference, at Destin, Florida on July 7-10, 2013. Mrs. Rogers seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
POLICIES
Mrs. Samuel moved to table Policy File: GAMB - Employee Dress Code Policy. Mr. Dayton seconded the motion.
There was no public Comment.
Mrs. Samuel moved to approve the following Policies:
File: ABCDA - Unexpired Term Fulfillment; File: AE - School Year; File: BBBC - Board Member Continuing Education; File: EGAA - Worker's Compensation; File: ID - Curriculum; File IDCA - Summer School; File: IDCC - Kindergarten; File IDE - Co-Curricular Activities and Extra Curricular Activities; File: JR - Student Records; File: IDG - Adult Education; File: IH - Academic Achievement; File: IHG - Credit Recovery; File: JB - Attendance; File: JBCF - Unsafe School Choice; File: JDD - Suspension; File: JGC - Student Health Services; File: JGCD Administration of Medication; File: JR - Student Records; File: EGAC - Employee Health Insurance; and File: JCDAE - Electronic Telecommunication Devices. Mr. Dykes seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
SUPERINTENDENT EVALUATION
Mrs. Young reported on the results of the evaluation of Mr. Devillier. It was his decision to have this reported in public session rather than a closed Executive Session. He received a 3.04 overall score and received high praise for the job that he has done. Mr. Devillier thanked everyone.
Mr. Dykes moved to approve the Superintendent Evaluation. Mr. Dayton seconded the motion.
There was no public comment.
VPTE: 8 YEAS 0 NAYS 1 ABSENT
EXECUTIVE SESSION TO DISCUSS THE FOLLOWING:
Prospective litigation - Liquated Damages-Zachary Community School Board V. Buquet and Leblanc Construction
Mrs. Young asked the board for a motion to go in to Executive Session to discuss the following and to allow Board Attorney Ricky McDavid, Superintendent Scott Devillier, and Director of Operations Patrick Jenkins.
Mrs. Samuel moved to go into Executive Session and Mr. Dayton seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
Mr. Dykes moved to come back in regular meeting. Mrs. Samuel seconded the motion.
There was no public comment
VOTE: 8 YEAS 0 NAYS 1 ABSENT
LIQUATED DAMAGES FOR BUQUET LEBLANC CONSTRUCTION
Mr. Swilley moved to table Agenda Item 25- Liquate Damages for Buquet Leblanc Construction, due to new information. Mr. Smith seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
COMMITEE REPORTS - None at this time.
COMMITTEE MEETINGS
Technology Committee Meeting will meet on July 2, 2013 at 5:30 p.m.
Facilities Committee Meeting will meet on July 9, 2013 at 5:30 p.m.
Board Retreat will be on July 26 & 27, 2013 in Jackson, Louisiana.
AGENDA ITEMS FOR JULY 11, 2013 WORK SHOP AND COMMITTEES
The July 11, 2013 Work Shop and Committees Meeting has been canceled.
AGENDA ITEMS FOR JULY 25, 2013 WORK SESSION AND BOARD MEETING AGENDA
Dress Code Policy - File: GAMB, and Recognition of Retirees
ADJOURN
Mr. Dayton moved to adjourn. Mrs. Samuel seconded the motion.
There was no public comment.
VOTE: 8 YEAS 0 NAYS 1 ABSENT
_______________________________ ______________________________
Gaynell Young, President Scott Devillier, Superintendent