ZACHARY COMMUNITY SCHOOL BOARD MINUTES

APRIL 14, 2020

The Zachary Community School Board Meeting was held by teleconference on April 14, 2020, at 6:00 p.m.

The Invocation was led by Brandy Westmoreland.

The Pledge of Allegiance was led by Heidi Vessel.

ROLL CALL: Mrs. Vessel, Mrs. Young, Mrs. Westmoreland, Mr. Hughes, Mr. Mackie, Mr. Owen, Mrs. Kimmell, Mrs. Watkins, Mr. Dayton.     

APPROVAL OF MINUTES

Mrs. Kimmell moved to approve the minutes for the March 3, 2020 Work Session and Board Meeting.  Mr. Hughes seconded the motion.

There was no public comment.

VOTE:    9 YEAS    0 NAYS    0 ABSENT

SUPERINTENDENT REPORT

Mr. Devillier thanked the staff in our district for their efforts on planning online education for all of our students till the end of the school year.  We are all working to keeping our district going as normal as we can.

ZCSD EMERGENCY RESOLUTION

Mrs. Westmoreland moved to approve the ZCSD Emergency Resolution giving Superintendent Devillier emergency power to make decisions without going to board.  Mr. Mackie seconded the motion.   (See Attached)

There was no public comment.

VOTE:    9 YEAS  0 NAYS  0 ABSENT

DISCUSSION OF CHILD NUTRITION PROGRAM

Ms. Russell reported that we are a partner with 3 O’Clock Program and we deliver 1200 meals each day to Sweetbriar Trailer Park, BREC Park – by baseball field, ZHS and NMS schools.  Also each year we have state guidelines to go by and they are saying the we need to raise our breakfast and lunch prices 15 cents each day for the next three years.  Mr. Devillier said at this time he recommends for the district not to do that this year. Mrs. Kimmell asked that this be revisited in June to be sure that we do not want to increase the price per state guidelines. (See Attached)

DISCUSSION OF FINANCIAL REPORT

Mr. Musso presented the financial report.  He said that we are still on budget.  Our sales tax has dropped since the mayor gave business a 30 day waver but our expense bills will be lower because of schools closing.  (See Attached)

DISCUSSION OF ADMINISTRATIVE CONTRACTS

Mrs. Williams presented the Administrative Contracts to the board.  This will be on the May 5, 2020 board meeting to vote on.      (See Attached)

ADDENDUM OF 2019-2020 PUPIL PROGRESSION

Mrs. Westmoreland moved to approve the Addendum of 2019-2020 Pupil Progression.  Mr. Hughes seconded the motion.  (See Attached)

There was no public comment.

VOTE:   9 YEAS  0 NAYS  0 ABSENT

COVID-19 UPDATE

Human Resources – Mrs. Williams reported that she is interviewing and hiring teachers for the next school year.  The Human Resources Department is open and functioning as normal as possible.

School and Home Relations - Mr. Devillier reported that they are working on the draft of the 2020-2021 District Handbook for the board to vote on this summer.

Transportation – Mr. Devillier reported that Mr. Burke is working with First Student on Bus Routes for the next school year.

Operations – Mr. Devillier reported that Mr. Walls is making sure all buildings are being cleaned and disinfected since schools are out, he is busy working with outside contractors making repairs.  Also, we received our second round of supplies and since school is out, we donated them to Lane Regional Hospital and Nursing Home.

Academic - Mrs. Williams reported that surveys went out to parents so they could see how many needed laptops and internet.  Teachers began preparing lesson plans and packets went out to the students. Principals and Teachers have been contacting parents about their child’s grades and helping the students with what they need to learn by the end of the school year. High school student’s grades are frozen at what they had on March 13, but they have the opportunity to improve their grades. All students should have a lap top and internet to work on their lessons online now.   MIS Technology is helping students and parents if they need help with a laptop.

Mrs. Mason wanted everyone to know that the school district Social Workers are here to help anyone that needs help.  She encouraged parents to please contact her if they see any sign of depression in their child so they can provide help.

COMMITTEE REPORTS – None

COMMITTEE MEETINGS - None

AGENDA ITEMS FOR MAY 5, 2020 BOARD MEETING

Administrative Contracts

ADJOURN

Mr. Dayton moved to adjourn.  Mrs. Westmoreland seconded the motion.

There was no public comment. 

VOTE:    9 YEAS   0 NAYS     0 ABSENT

__________________________________               _______________________________

Heidi Vessel, President                                      Scott Devillier, Superintendent